1. Offer Letter (Offer of Employment)

This is the document given to employees upon hiring. It includes job details such as:

• Employee’s name and address
• Job position and reporting structure
• Salary, incentives, and benefits (e.g., health care)
• Resumption date and working hours

You can print it on your letterhead or insert your company logo in the designated space. Once completed, the CEO or HR Manager should sign off.

2. Job Description & Working Conditions

Attached to the offer letter, this outlines:

• Key job responsibilities
• Work schedule (e.g., 8 AM - 5 PM, 5-day workweek)
• Lunch break duration and time frame

Both the employer and employee must sign this document.

3. Employment Contract

Unlike the offer letter, the contract outlines legal terms and obligations for both employer and employee. It includes:

• Start date and employment terms
• Company policies and expectations
• Legal consequences for non-compliance

Both parties must sign for the contract to be valid.

4. Employee Daily Work Report

This tracks an employee’s daily tasks, helping maintain productivity. It includes:

• Weekly goals and objectives
• Tasks completed each day
• Time spent on assignments
• Tasks planned for the next day

This report can be submitted daily or weekly to monitor performance.

5. Strategic Plan Document

This document helps employees understand the company's vision, mission, and yearly objectives. It includes:

• Departmental goals and key performance indicators (KPIs)
• Strategies for process improvements (e.g., moving from manual to digital operations)
• Methods to track business growth and employee contributions

6. Guarantor Form

Employees must provide a guarantor who will complete this form as a reference.

7. Non-Compete Agreement

This contract prevents employees from:

• Starting a similar business within a specific geographical area
• Competing with your company within two to three years after leaving

8. Non-Disclosure Agreement (NDA)

Employees agree not to share confidential company information with external parties. Any breach of this agreement carries legal consequences.

9. Employment Confirmation Letter

This document formally confirms an employee's status after the probation period.

Thank you!